Confusion in Topics of Public Administration

QudsiaPK · #1 Tuesday, November 04, 2014

Hi,

I am preparing for CSS 2015 examinations from Dr. Sultan Khan's book on Public Administration.

As per the FPSC syllabus of Public Administration there is a topic of 'Administrative Accountability' which explains internal control, external control and control of executive, judiciary and legislative. In addition to the above there is another topic of 'Controlling and Coordination' which includes forms of controls, control mechanism, the process of control and principles of controlling.

Is there any similarity between the topics of 'Administrative accountability' and 'Controlling'? Or are these two separate topics all together?

I would be obliged if someone could help me out in this matter.

Rush · #2 Tuesday, November 04, 2014

No dear, they are 2 different topics.

In accountability the administration is answerable to general public about the responsibilities they are ought to perform. whereas, Controlling deals with performance of task according to prescribed plan.

This is what I comprehended while reading these topics. I could be wrong, if so then corrections are welcomed.

Saamboy · #3 Tuesday, November 04, 2014

Accountability is the sword of Damocles that hangs on the heads of officers. Which makes them responsible for their acts. "responsibility to someone or for some activity".

Controlling is grip that authorities have on their subordinates. A process of monitoring performance and taking action to ensure desired results.

I have not touched the subject for months but there is certainly a difference between the two topics.

QudsiaPK · #4 Saturday, November 08, 2014

Thank you so much, could any of you suggest a book that covers the topic of 'Controlling'?

Raz · #5 Saturday, November 08, 2014

Quote:

Originally Posted by QudsiaPK

Hi,

I am preparing for CSS 2015 examinations from Dr. Sultan Khan's book on Public Administration.

As per the FPSC syllabus of Public Administration there is a topic of 'Administrative Accountability' which explains internal control, external control and control of executive, judiciary and legislative. In addition to the above there is another topic of 'Controlling and Coordination' which includes forms of controls, control mechanism, the process of control and principles of controlling.

Is there any similarity between the topics of 'Administrative accountability' and 'Controlling'? Or are these two separate topics all together?

I would be obliged if someone could help me out in this matter.

Both the members Rush and Saamboy have already guided you better. To elaborate further:

Broadly speaking, accountability is part of control since control may be either internal or external. When it is external control it often resides in the ambit of administrative accountability.

However, if we minutely distinguish both the terms in varying contexts we can easily find out a thin line between both the concepts.

Controlling is part of routine management/administration process. Simple process flow of mgt/admn is as follows:

1. Planning (What to achieve i.e. objectives, goals)
2. Organizing (With what to achieve i.e. Resources management)
3. Directing (How to achieve i.e. directions, guidelines, line of action etc.)
4. Controlling (Whether being executed as planned or not? or targets/goals being achieved as perceived/planned or not?)

Controlling:
Control is carried on simultaneously while work is being done through its various stages to ensure matching of planned performance and actual performance and to suggest corrective actions when needed.

Administrative Accountability:
Administrative accountability means liability to give a satisfactory account of the exercise of the power of discretion vested in some authority to which it is due / compliance with the established rules and procedures.

Administrative accountability as a process is performed after the job is done (comes after the completion of above mentioned process flow i.e when all the four stages have been completed) and is often an exterior phenomenon.

For instance, the civil servants are accountable to the political executive and courts of law. Civil servants though not directly accountable to the public or their representatives but there are vigilance authorities/ Ombudsman to keep a check on them. They are accountable to public indirectly for their actions/exercise of authority through the political executive (who are answerable to Parliament for their Ministries) and Courts of Law.

DIFFERENCE:
ACCOUNTABILITY happens after the job is complete/work has been done whereas CONTROL is performed simultaneously as the work is being done side by side.

Wish you good luck.

rishzzz · #6 Sunday, November 09, 2014

Quote:

Originally Posted by Raz

Both the members Rush and Saamboy have already guided you better. To elaborate further:

Broadly speaking, accountability is part of control since control may be either internal or external. When it is external control it often resides in the ambit of administrative accountability.

However, if we minutely distinguish both the terms in varying contexts we can easily find out a thin line between both the concepts.

Controlling is part of routine management/administration process. Simple process flow of mgt/admn is as follows:

1. Planning (What to achieve i.e. objectives, goals)
2. Organizing (With what to achieve i.e. Resources management)
3. Directing (How to achieve i.e. directions, guidelines, line of action etc.)
4. Controlling (Whether being executed as planned or not? or targets/goals being achieved as perceived/planned or not?)

Controlling:
Control is carried on simultaneously while work is being done through its various stages to ensure matching of planned performance and actual performance and to suggest corrective actions when needed.

Administrative Accountability:
Administrative accountability means liability to give a satisfactory account of the exercise of the power of discretion vested in some authority to which it is due / compliance with the established rules and procedures.

Administrative accountability as a process is performed after the job is done (comes after the completion of above mentioned process flow i.e when all the four stages have been completed) and is often an exterior phenomenon.

For instance, the civil servants are accountable to the political executive and courts of law. Civil servants though not directly accountable to the public or their representatives but there are vigilance authorities/ Ombudsman to keep a check on them. They are accountable to public indirectly for their actions/exercise of authority through the political executive (who are answerable to Parliament for their Ministries) and Courts of Law.

DIFFERENCE:
ACCOUNTABILITY happens after the job is complete/work has been done whereas CONTROL is performed simultaneously as the work is being done side by side.

Wish you good luck.

In time, calculated and coherent as always. You leave no room to explain any further. Its always a pleasure to visit your replies.
Regards

sharp mind · #7 Sunday, November 09, 2014

Quote:

Originally Posted by Raz

Both the members Rush and Saamboy have already guided you better. To elaborate further:

Broadly speaking, accountability is part of control since control may be either internal or external. When it is external control it often resides in the ambit of administrative accountability.

However, if we minutely distinguish both the terms in varying contexts we can easily find out a thin line between both the concepts.

Controlling is part of routine management/administration process. Simple process flow of mgt/admn is as follows:

1. Planning (What to achieve i.e. objectives, goals)
2. Organizing (With what to achieve i.e. Resources management)
3. Directing (How to achieve i.e. directions, guidelines, line of action etc.)
4. Controlling (Whether being executed as planned or not? or targets/goals being achieved as perceived/planned or not?)

Controlling:
Control is carried on simultaneously while work is being done through its various stages to ensure matching of planned performance and actual performance and to suggest corrective actions when needed.

Administrative Accountability:
Administrative accountability means liability to give a satisfactory account of the exercise of the power of discretion vested in some authority to which it is due / compliance with the established rules and procedures.

Administrative accountability as a process is performed after the job is done (comes after the completion of above mentioned process flow i.e when all the four stages have been completed) and is often an exterior phenomenon.

For instance, the civil servants are accountable to the political executive and courts of law. Civil servants though not directly accountable to the public or their representatives but there are vigilance authorities/ Ombudsman to keep a check on them. They are accountable to public indirectly for their actions/exercise of authority through the political executive (who are answerable to Parliament for their Ministries) and Courts of Law.

DIFFERENCE:
ACCOUNTABILITY happens after the job is complete/work has been done whereas CONTROL is performed simultaneously as the work is being done side by side.

Wish you good luck.

Sir Fayaz sahab, here, i want to about control mechanism system and how can we make it strong in order to remove maladministration and dysfunctional ? Please explain it in detail if possible.

Regards.

Similar Threads
Thread	Thread Starter	Forum	Replies	Last Post
Public Administration 2000	Argus	CSS 2000 Papers	2	Tuesday, January 13, 2015 12:13 AM
Pakistan Penal Code .. complete	imran bakht	Law	46	Wednesday, June 25, 2014 08:18 PM
Important Topic for All Subject	Naveed_Bhuutto	CSS 2014 Exam	16	Sunday, January 19, 2014 01:27 AM
The constitution of the islamic republic of pakistan, 1973[1]	IMTIAZ AHMAD KHAN	Constitutional Law	0	Thursday, February 14, 2013 05:40 PM
Public Administration: FAQs	36thCommons	Public Administration	0	Sunday, November 20, 2005 10:44 PM

The Following 2 Users Say Thank You to Rush For This Useful Post:
imranazeem (Monday, November 10, 2014), QudsiaPK (Saturday, November 08, 2014)

The Following User Says Thank You to Saamboy For This Useful Post:
QudsiaPK (Saturday, November 08, 2014)

The Following 2 Users Say Thank You to Raz For This Useful Post:
imranazeem (Sunday, November 09, 2014), QudsiaPK (Sunday, January 11, 2015)