INTRODUCTION

Management and Professional Development Department was created on 12.07.2002 by upgrading Punjab Institute of Human Resource Development which was setup after amalgamation of following five training institutes:-
i) Staff Training Institute, S&GA Department
ii) Punjab Civil Services Academy, S&GA Department
iii) Punjab Audit and Accounts Training Institute, Finance Department
iv) Project Training Institute, Planning & Development Department
v) Revenue Academy, Board of Revenue

MAIN FUNCTIONS OF DEPARTMENT
i) To impart training to the Government Servants
ii) Training of Probationers of Provincial Management Service
iii) To conduct Mandatory/Common Training Courses Compulsory for officers of the ex-PCS, ex-PSS and PMS cadre for their promotion from BS???18 to BS???19, BS???17 to BS???18 and for Tehsildars/Ministerial Staff for their promotion to BS-17 posts of PMS. Also to organize training courses mandatory for Naib Tehsildars / Ministerial Staff for promotion as Tehsildars.
MAIN AREAS OF TRAINING
i) Public Administration / Management
ii) Public Finance
iii) Government Functioning
iv) Revenue Administration
v) Information Technology/Computer Literacy
vi) Project Planning & Implementation
This department is also catering to the training needs of various projects like Punjab Rural Supports Programme (PRSP), Decentralized Supports Programme (DSP) etc. by providing them logistics and accommodation.
The instant booklet has been prepared for the Probationers of PMS who are taking part in the 1st long course on ???Administration and Development??? designed for the newly selected officers of the Provincial Management Service.



FACULTY MEMBERS


1. Mrs. Rashida Malik, Secretary
M. A. (Psychology), University of Peshawar, Pakistan
M. A. (Development Administration), Birmingham University, UK
2.Mr. Mahboob Alam Nutkani
Additional Secretary
M.A (Sociology), LL.B, M. Phil

3 Miss Riffat Sultana
Senior Instructor (Development)
M.A (Economics)

4.Mr. Muhammad Asif
Senior Instructor (Planning)
M.Sc. (Statistics)

5. Mr. Shakeel Ahmad
Senior Instructor (Administration)
MSc (Mathematics),
Punjab University, Lahore

6.Mr. Zubair Waheed
Senior Instructor (Management)
M.Sc. (Honours) Agriculture-Agron

7. Ms. Sadaf Zafar
Section Officer/Programme Officer
M.A (Political Science)

8. Mr. Qadeer Ahmad Bajwa
Section Officer/Instructor (Revenue)
M.Sc. (Computer Science)

9. Mrs. Saeeda Rashid,
Librarian,
Master in Library Science,
` University of the Punjab
10. Mr. Muhammad Hanif,
Administrative Officer,
M.A. (English), Punjab University, Lahore.

VISITING FACULTY

S.#
Name
Service/BS
Designation/Department




Mr. Safdar Javaid Syed


Senior Member Board of Revenue, Punjab


Kazi Afaq Hossain


Secretary to Govt. of the Punjab


Mr. Javaid Aslam


Secretary to Govt. of the Punjab


Mr. Muhammad Ahsan Raja


Secretary to Govt. of the Punjab


Mr. Nazir Saeed


Secretary to Govt. of the Punjab


Ch. Muhammad Azhar


Special Secretary Agriculture


Mr. Humayun Ihsan


Pakistan Law College


Dr. Abul Hassan Najmee


Punjab Law College


Mr. Khuda Bakhsh


Retired Secretary,
Government of the Punjab


Ch. Akhtar Hussain




Advocate, High Court


Mian Inam ul Haq


Advocate, High Court.


Mr. Muhammad Sadiq


Secretary (Regulations), Government of the Punjab


Mr. Muhammad Ahmad Bhatti


Provincial Ombudsman, Punjab


Mr. Naeem Aslam




Pakistan Administrative Staff College, Lahore.


Ch. Riaz Ahmad


Managing Director, Punjab Housing Foundation


Mr. Nawaz ul Haq


NIPA, Lahore


Mr. Shahid Majeed


NIPA, Lahore


Syed Hussain Haider


University of Central Punjab


Mr. Tahir Malik


WAPDA


Mr. Fareed Ahmad Tarar


Accounts Service of Pakistan


Dr. Mehdi Hassan


Chairman, Mass Communication Department, Punjab University


Mrs. Anjum Zia


Chairperson, Mass Communication Department, LCWU.


Dr. Zafar Iqbal Jadoon


Chairman, Institute of Public Administrative, P.U.


Dr. A. R. Jaffery


Ex-Dean, Institute of Public Administrative, Punjab University


Ch. Munawar Hussain


Consultant, S&GAD


Mr. Siddique Akbar Minhas


Chief Minister Inspection Team


Mr. Waseem Raza Jafferi


S&GAD


Mr. Aamir Saleem


British Council/LUMS, Lahore




Mr. Naguiblla Malik




Additional Chief Secretary


Mr. Shaigan Shareef Malik




Special Secretary Home / Prosecutor General, Government of the Punjab


Mr. Abid Saeed


Secretary to Government of the Punjab, Literacy Department


Mr. Sajid Yousafani




D.C.O, Sargodha


Lt. Col. (Retd.) Muhammad Shahbaz


Director General, Local Government and Rural Development, Punjab, Lahore.




Mr. Wazir Ahmad Qureshi


Accounts Service of Pakistan


Mr. Muhammad Jamil Bhatti,



Accounts Service of Pakistan


Dr. Shujat Ali




Project Director, Punjab Education Sectors, Reforms Programme, P&D Department


Mr. Iftikhar Ahmad


Accounts Service of Pakistan


Mr. Qasier Saleem


Government of the Punjab


Mr. Muhammad Zubair,


Chief Inspector of Treasuries, Punjab, Lahore.


Dr. Salah Tahir




Government of the Punjab


Mr. Asif Sohail


Director (Finance), Punjab Text Book Board, Lahore.


Mr. Rab Nawaz Khan




Finance Department


Mr. Muhammad Arshad
Deputy Secretary (Budget )/ BS -18
Finance Department


Ch. Hashmat Ali


Additional Secretary (Retired), Government of the Punjab




Mr. Muhammad Nawaz Khan


Senior Chief (ECA) (Retired), Planning & Development Deptt.
Government of the Punjab


Rai Naimat Ali


Retired Joint Chief Economist, P&D Department


Malik Muhammad Sadiq


Senior Chief (Retd.),
P & D Department


Dr. Ghias ul Haq


Chief Instructor, Civil Services Academy


Hafiz Masood Rasul


Addl. Secretary, C&W Department




Mr. Nadir Aqueel Ansari


Additional Secretary,
P&D Department


Mr. Shaukat Hayat


Software Consultant



Mr. Muhammad Asghar
Consultant
Consultant in I.T.





Sardar Iqbal Mokal


University Law College, Punjab University, Lahore.


Syed Meenochehar


Provincial Civil Services


Mr. Zubair Masood


Ex-Member Judicial, BOR.


Mr. Saeed Ahmad Ansari


Supreme and High Court


Mr. Muhammad Siddique Kamayana

Advocate of Supreme Court of Pakistan



Ch. Muhammad Khan

Tehsildar (Retd)








Mr. Nadir Aqueel Ansari


Additional Secretary to Govt. of the Punjab


Mr. Muhammad Ali


Dar-ul-Quran


Dr. Khalid Zaheer


LUMS


Mr. Moiz Amjad Sheikh


Al ??? Mawarid


OBJECTIVE


This training programme of the Management and Professional Development Department (MPDD) is designed:

1. To prepare result-oriented officers for public service.
2. To provide them with an understanding of the society, its economy and political conditions, its constitutional and legal framework.
3. To familiarize them with the theory and practice of management and Public Administration.
4. To inculcate in the probationers self-discipline, devotion to duty, high standard of personal conduct and modes of behavior.
5. To foster a pragmatic and scientific attitude during the instructions so as to produce result-oriented administrators.
6. To sharpen their comprehension of national issues and develop the democratic habit of forming opinions after necessary debate and discussions.
7. To create a feeling of fraternity among the public servants.

METHODOLOGY

??Class room lectures


??Panel discussions

1. Syndicates
2. Project Work
3. Report Writing
4. Case studies
5. Field visits
6. Extra curricular activities (Sports & literary activities in the evening)
7. Attachment in Secretariat Offices, P&D Department and District Governments
8. Presentations
9. Final evaluations
10. Study tours

COURSE CONTENTS


Module ??? I Public Sector Management 2 week
Module ??? II Office Management 2 week
Module ??? III Service Laws 2 week
Module ??? IV Devolution Plan/Local Govt. Ordinance, 2000 2 week
Module ??? V Financial Management 2 week
Module ??? VI Planning and Development 2 week
Module ??? VII Revenue Administration 4 week
Module ??? VIII Islam and Ethics 1 week
Module ??? IX Basic Information Technology 2 week

Extension Lectures 1 week
Study tour (1 + 1) 2 week
Syndicate/Book Review/Report Writing 2 week
Attachment 8 week
Total 32 week
ATTACHMENT

Probationers of the PMS (BS-17) shall be attached for four weeks with the Section Officers in Civil Secretariat (out of which one week shall be allocated for Project Management (practical) with the P & D officials and for four weeks with Deputy District Officers (DDOs) in the District Governments. These Under Training Officers would thereby observe handling of files, correspondence, drafting, application of Rules and other functions in the Secretariat as well as District Governments. On conclusion of these attachments they shall be reported upon for the period and shall be asked to make presentation before the Group so that the diverse experience of different Departments and District Governments are shared with one another.
EVALUATION


The probationers would be evaluated scientifically and objectively to measure the extent to which they have realized the course objectives. Periodical and spot/quiz tests would be conducted. A written final examination would be held at the end of the Programme. Getting through the Final Examination would be mandatory for qualifying the course. Special emphasis shall be given on Revenue Part. The Probationers will be required to take examination on conclusion of Revenue component. This portion will be included in the Final Examination also to assess the conceptual clarity of the Revenue Laws and its application by the probationers. Case studies on Revenue matters shall constitute an integral part of Module and play an important role in Final Assessment of the probationers for qualifying the course. Evaluation would also include an assessment of their overall behaviour, class participation, presentation and expression.

PRESENTATIONS/PUBLIC SPEAKING SKILLS
Presentations and Public Speaking Skills shall form an integral part of the training programme. The probationers will be required to give presentations on Syndicates, Term/Research Papers, Book Reviews and other assignments. The trainee officers will also be asked to present the 10???minute review of each lecture given to them on daily basis.

ASSESSMENT

At the end of the programme, the performance of every probationer is assessed on the basis of the following criteria:

a) Regularity, punctuality and quality of participation in academic work.
b) Quality of participation in discussions during lecture session, presentations, book reviews, visits / tours.

c) Performance in the departmental examinations, assignments and spot tests.
d) General conduct, behaviour and discipline.

AWARD FOR PROBATIONERS

The Department confers awards in recognition of the performance of Probationers in five areas. These awards are announced on the Final passing out of the batch of Section Officers (Probationers). The Awards and the underlying criteria are indicated below. The assessment of the department, in respect of the awards is final.

AWARDS FOR THE BEST SYNDICATE GROUP

This award shall be awarded on the following basis:

1. Evaluation of participation in syndicate discussion ??? judged by the Syndicate In-charge.

2. Evaluation of the written report by the Faculty Members.

3. Evaluation of the presentation before the class ??? judged by notified Faculty Members. This includes content, language, expression, confidence, precision and logical flow during the presentation.

4. Evaluation of the query handling during the presentation.

AWARD FOR THE BEST DISCIPLINE AND PUNCTUALITY

This award shall be based on the following:

1. Attendance ??? number of days of absence / leave etc. (to be ascertained from record).

2. Punctuality ??? frequency of late attendance (to be ascertained from record).

3. Conduct ??? in class (which includes general behaviour, observance of seating plan etc.), behaviour with colleagues and with the faculty members.

4. Observance of dress code.

5. Observance of other instructions issued from time to time.



AWARD FOR THE BEST PERFORMANCE

This award shall be based on the following:

1. Overall participation in different games.
2. Position in different games.
3. Points will be awarded on different positions and the participants who get maximum points will get this award.

AWARDS FOR THE BEST ACADEMIC PERFORMANCE

These awards will be given to the participants who secure first three positions in academics.

DISCIPLINE AND CONDUCT

1. The probationers are required to abide by the code of conduct as laid down in the relevant rules framed by the Government and the instructions issued in this regard from time to time by the department. In addition, all rules, regulations and procedures given in this handbook must be strictly followed.

2. Probationers are required to be present in all academic, social and sports activities during the programme. Absence from any of these activities without valid reasons attracts disciplinary action.

3. Probationers are expected to show due courtesy to the permanent and the visiting faculty, their colleagues and the staff serving at the Department.

4. Punctuality in all appointments, engagements and programmes is to be strictly observed. Probationers must be present in the lecture room before the commencement of each session. Late comers in the class will be marked absent for the whole session.

5. Courteous behaviour is expected during all training activities both inside and outside the class room. Probationers are expected to show tolerance to different views and are also expected to be circumspect in the expression of their opinion.

6. Smoking is not permitted in the class room, computer lab and other areas notified as non-smoking areas from time to time.

7. Probationers shall take the seats allotted to them in the each term.

8. Prompt and punctual completion of assignments is essential. Marks are liable to be deducted for delayed submission.

9. Probationers are not allowed to receive visitors or messages, or to receive or make telephone calls, during working hours. No lecture may be missed except in an emergency.

DRESS CODE
The participants shall observe ???DRESS CODE??? in line with the traditions of training institutions as given below:-
a) Dress Pants, Dress Shirt with necktie and black shoes with laces
Or
b) White ???Shalwar Qameez??? with Black Waist Coat and black shoes with laces.


COURSE OUTLINES

Module 1: Public Sector Management
Two week
Management
1. Analysis of Management Functions
2. Management ??? Best Practices
3. Decision Making
4. Total Quality Management (T.Q.M.)
5. Leadership and Motivation
6. Interpersonal Skills
7. Stress Management
8. Human Resource Management
9. Kaizen Management
10. Change Management
11. Time and Workload Management

Government Functioning
1. Public Administration ??? Ideas and Issues
2. Public Administration in Islam
3. Administration in Developed and Developing Countries
4. Dynamics of Administration in Pakistan
5. Public Policy ??? Formulation and Implementation
6. Policy Analysis
7. Public Service
8. Accountability in Public Services
9. Bureaucracy in Democratic Society
10. Political Administration (How to deal with the Executive, Legislatures, Courts/Ombudsman/Press/Public/People

Assignments
1. Participants would be asked to write summaries of the articles/chapters on management and public administration selected by the Course Coordinator for this purpose
2. Participants will be asked to write summaries of the important lectures of this module
3. Books on management and public administration would be selected from Library and participants will be asked to read this books carefully and write book reviews.

Module 2: Office Management
Two Week
Units
1. Office Management ??? Theoretical Perspective
2. Punjab Government Institutional Framework
3. Secretariat Instructions / Working
4. Filing System
5. Noting, Drafting and Correspondence

Detailed Outline:
Unit 1: Office Management and Office Procedure
1. Office Management ??? scope and activities
2. Office Procedure ??? its significance in Government Business
Unit 2: Punjab Government: Institutional Framework
1. Punjab Government Organizational Design
2. Coordination between Administrative Departments and Attached Departments/Autonomous Bodies
3. Role and Functioning of Government Departments (Education, Health, Home and Agriculture Departments) Devolved and Non-Devolved
Unit 3: Secretariat Instructions / Working
1. Definitions
2. Duties and Functions of Secretary, Additional Secretary & Deputy Secretary
3. Duties and Functions of Section Officers/Deputy District Officer
4. Duties and Functions of Staff
5. Disposal of Business
6. Appointments, Transfers, Postings, Promotions and Discipline
7. Publication of Papers, Publicity Measures and Circulation of Decisions
8. Checks on Delays and Submission of Periodical Reports
9. Conduct of Cases in Courts
10. Punctuality in Attendance and Unauthorized Absence
11. Handling of Official Papers
12. Functions of Receipt and Issue Branch
13. Treatment of Papers Received in a Section
14. Typing and Dispatch
15. Time Limits for Disposal of Cases
16. Appendix and Annexes
17. Interpretation of Laws
18. Litigation Procedures/Processes
Unit 4: Filing System
1. Allocating Subjects and Numbers
2. Parts of File
3. Classification of Files
4. Weeding Out and Distribution of Old Record
5. Record Management
Unit 5: Noting, Drafting and Correspondence
Noting
1. Significance of Note Part
2. Noting in the Secretariat
3. Maintenance of Note Part
4. Referencing in the Note Part
Drafting
1. Draft for Approval (DFA)
2. Forms of Communication
i) Official Letter
ii) D.O. Letter
iii) U.O.
iv) Memorandum
v) Telex, Telegram and TP Message
vi) Notifications, Orders and Endorsements
3. Referencing Among Government Departments
4. Dictation Skills
5. Correction and Amendment of Drafts
6. Minutes Writing
7. Preparation of Agenda and Working Papers for Meeting
8. Audit Paragraphs and Annotated Statements
9. Noting, Drafting on Establishment Matters (Exercises)
10. Summary Writing
Note: Four case studies on establishment matters shall be prepared and conducted by the faculty members

Module 3: Service Laws
Two Week
Units
1. Constitution
2. Punjab Government Rules of Business, 1974
3. Administrative Rules and Policies

Unit 1: Constitution of Islamic Republic of Pakistan ??? 1973
1. Selected Parts of Constitution of Pakistan
2. Role of Executive, Legislature and Judiciary

Unit 2: Punjab Government Rules of Business 1974

1. Allocation of Business and Organization of Departments
2. Functions of Chief Minister, Ministers, Advisors and Parliamentary Secretaries
3. Functions and Powers of the Chief Secretary and the Secretaries
4. General Procedure for Disposal of Business
5. Orders, Instruments, Agreements and Contracts
6. References to the Chief Minister and Governor
7. Consultation among Departments
8. Cabinet procedures
9. Rules of Business: Schedules I, II, III, IV, V, VI and VII
Unit 3: ADMINISTRATIVE RULES AND POLICIES
1. Civil Service Rules (CSR) Part ??? I, Vol. ??? I)
2. General Clauses Act
3. Punjab Civil Servant Act, 1974
4. Punjab Civil Servants (Appointments & Conditions of Service) Rules
5. Punjab Removal from Service (Special Powers) Ordinance 2000
6. Punjab Civil Servants (Efficiency and Discipline) Rules, 1999
7. Revised Leave Rules 1981
8. Annual Confidential Reports
9. Recruitment Policy of Punjab Government
10. Transfer Policy
11. Deputation Policy
12. Educational Policy
13. Health Policy
14. Conduct Rules 1966
15. Delegation of Powers under the Administrative Rules
16. National Accountability Bureau (NAB) Ordinance
Module 4: DEVOLUTION PLAN/LOCAL GOVERNMENT ORDINANCE, 2001
Two Week

1. Devolution Plan
2. Post Devolution Set-up
3. Structure and functions of Local Governments
- District Government
- Tehsil Government
- Union Government
4. Punjab Local Government Ordinance, 2001
5. District Governments Rules of Business
6. Role of Administrative Departments in Post - Devolution Set-up
7. Linkages between different tiers of Provincial Government and District Governments

8. Role of National Reconstruction Bureau
9. Past ??? Local Government Systems ??? Historical Perspective
10. Relationship between Legislature (Federal, Provincial) and Local Representatives
HOSTEL REGULATIONS

??The regulations are subject to change by the Department and shall be applicable to all officers availing boarding and lodging facility.

??In case of any station leave on weekend, prior sanction of Warden will be obtained.

??Probationers are not allowed to stay the night out on working days without the prior written permission of the Warden. Names of probationers who have spent the night out of the premises without obtaining permission will be notified to the Competent Authority for necessary action.

??Probationers shall park their vehicles, including motorcycles, in the designated areas.

??Serving of meals in rooms is not allowed.

??The use of cooking appliances in hostel rooms is not allowed.

??All probationers are required to ensure that the peace and quite of the hostel is not disturbed in any manner.

??The proper use of fixtures, fittings and furniture in the hostel rooms and the lounge is the responsibility of the boarders who may be required to make good any damage caused by them during their stay in the hostel.

??The boarders shall be responsible for the safe custody of their valuables. No responsibility will be taken by the MPDD Administration for the loss of any valuables.

??The gate of the hostel shall be closed at 110 p.m. Boarders entering the hostel after this time shall be required to make an entry in a register with the guard on duty. The names of such late-comers with vehicle number if any, shall be submitted to the Warden next morning. All residents are advised to stay in their own rooms after midnight.

??Entry of a female visitor to a male officer / boarder or of a male visitor to a female officer / boarder is not allowed.

??All visitors to the boarders shall be allowed only in the lounge / sitting room up-till 10.00 p.m.

??Room rent / other hostel dues shall be collected on weekly basis.

??Any violation of the hostel regulations shall lead to the cancellation of hostel facilities forthwith
LIBRARY INSTRUCTIONS FOR ISSUE AND RETURN OF BOOKS


The participants can borrow books from the library. They can borrow only two books at a time for the duration of fifteen days. However, on expiry of this period books can be re-issued twice, provided the books are physically produced before the librarian at the time of re-issue.

In case of default, a fine of Rs.2.00 shall be imposed per day and after a default of fifteen days the matter can be referred to the competent authority for disciplinary action.

In case of loss of a book, the borrower shall either provide replacement or shall pay the cost of replacement as decided by the competent authority. In case the book material is not available in the market, the person responsible would pay double the historic price (recorded purchase price) of the book/material.

The participants shall not be granted certificate of completion of training and shall not be relieved until an NOC is obtained from the Librarian.

LEAVE PROCEDURE

1. Leave of any kind, including station leave or short leave, shall be availed of by the probationers only after it has been sanctioned in writing by the competent authority.

2. A mere submission of a leave application shall not entitle the applicant to avail the leave asked for. Absence without authorized leave shall attract disciplinary action.

PENALTIES FOR UNAUTHORIZED ABSENCE

Absence from any course activity shall attract penalties unless such absence has been authorized by the competent authority. In case of unauthorized absence, probationers will be required to explain their absence in writing to Course Coordinator within 24 hours of the absence on the receipt of Memo, and if the explanation is found valid, the absence will be condoned.

In all other cases absence shall be treated as unauthorized and will attract penalties as determined by the competent authority.

Source : http://pportal.punjab.gov.pk/portal/...e/default.psml