They told us that we will be informed via post.

First of all, I always come out an hour earlier to avoid any uncertainty. Second, I will go to the Police station and complete all the legal formalities and then take a copy of it, as a proof, to the organization and inform them of the situation.

I hope that they would be emphatic and will realize my case.

__________________
When everything feels like an uphill struggle. Just think of the view from the top.