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  #1  
Old Friday, September 28, 2012
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Post Letter Drafting
AoA,

Its my request from all the members of the forum that me working in government department,and as we know the most of the communication of between government department/officials is in English language & in the form of letters, So i have no such knowledge of official Letter Drafting.
So any body can provide me some valuable inputs regarding this matter.
Positive criticism are always welcomed.
Last edited by Arain007; Friday, September 28, 2012 at 07:20 PM. Reason: Avoid using no. of punctuation marks
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  #2  
Old Friday, September 28, 2012
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Quote:
Originally Posted by Qacc View Post
AoA,

Its my request from all the members of the forum that me working in government department,and as we know the most of the communication of between government department/officials is in English language & in the form of letters, So i have no such knowledge of official Letter Drafting.
So any body can provide me some valuable inputs regarding this matter.
Positive criticism are always welcomed.
Following types of written communication are generally adopted in the Government Departments.

(a) Letter.
(b) Memorandum.
(c) Office Memorandum.
(d) Demi-official letter.
(e) Un-official Note.
(f) Endorsement.
(g) Notification.
(h) Resolution.
(i) Press communiqué/Note.
(j) Telegrams, Teleprinter, Fax and Email messages.
(k) Office Order.

You can see the definitions, format etc from Manual of Secretariat Instructions from page 85.
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  #3  
Old Monday, October 01, 2012
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Originally Posted by Xeric View Post
Following types of written communication are generally adopted in the Government Departments.

(a) Letter.
(b) Memorandum.
(c) Office Memorandum.
(d) Demi-official letter.
(e) Un-official Note.
(f) Endorsement.
(g) Notification.
(h) Resolution.
(i) Press communiqué/Note.
(j) Telegrams, Teleprinter, Fax and Email messages.
(k) Office Order.

You can see the definitions, format etc from Manual of Secretariat Instructions from page 85.
Thank You Very Very much Sir for your anticipation ,

Sir If you tell me the name of some books regarding subject matter, so i am be very thankful to you
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Old Monday, October 01, 2012
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Thank You Very Very much Sir for your anticipation ,

Sir If you tell me the name of some books regarding subject matter, so i am be very thankful to you
Dear, it is specially drafted/published for this purpose and serve the purpose. However, you may go through Rules of Business to understand the working of the Government.
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  #5  
Old Tuesday, October 02, 2012
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Lightbulb Latter Drafting !
Quote:
Originally Posted by Qacc View Post
AoA,

Its my request from all the members of the forum that me working in government department,and as we know the most of the communication of between government department/officials is in English language & in the form of letters, So i have no such knowledge of official Letter Drafting.
So any body can provide me some valuable inputs regarding this matter.
Positive criticism are always welcomed.
Dear !
Official drafting is an art and a pleasure too.
It has utmost importance in official correspondence.
If you are to be the master of the art I would like to advise you on the basis of my professional experience that
• Try to follow copy and go through the latters crafted by senior colleagues.
• Practise is key, you must practice as much as you can
• you are not going to learn this over night you will progress and improve day by day
• It all depends upon your interest and keeness to develop your writting skills so keep the hunger untill you come over the line.
• the valuable out line by Xeric; who is always very kind in guiding juniors, worth adoption.
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  #6  
Old Tuesday, October 02, 2012
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Quote:
Originally Posted by Xeric View Post
Following types of written communication are generally adopted in the Government Departments.

(a) Letter.
(b) Memorandum.
(c) Office Memorandum.
(d) Demi-official letter.
(e) Un-official Note.
(f) Endorsement.
(g) Notification.
(h) Resolution.
(i) Press communiqué/Note.
(j) Telegrams, Teleprinter, Fax and Email messages.
(k) Office Order.

You can see the definitions, format etc from Manual of Secretariat Instructions from page 85.
Dear, I could not download it from the link, would you please send me on my email id????
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  #7  
Old Tuesday, October 02, 2012
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Originally Posted by rashidrhb View Post
Dear !
Official drafting is an art and a pleasure too.
It has utmost importance in official correspondence.
If you are to be the master of the art I would like to advise you on the basis of my professional experience that
• Try to follow copy and go through the latters crafted by senior colleagues.
• Practise is key, you must practice as much as you can
• you are not going to learn this over night you will progress and improve day by day
• It all depends upon your interest and keeness to develop your writting skills so keep the hunger untill you come over the line.
• the valuable out line by Xeric; who is always very kind in guiding juniors, worth adoption.
Respected Brother, Actually I am a commerce graduate but its also include in my duties to draft letter for communication purpose with other offices/departments. Can you tell me please that is there any type of book is available in the market which solve my problem.
Thanking you.
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  #8  
Old Sunday, October 28, 2012
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Quote:
Originally Posted by Xeric View Post
Following types of written communication are generally adopted in the Government Departments.

(a) Letter.
(b) Memorandum.
(c) Office Memorandum.
(d) Demi-official letter.
(e) Un-official Note.
(f) Endorsement.
(g) Notification.
(h) Resolution.
(i) Press communiqué/Note.
(j) Telegrams, Teleprinter, Fax and Email messages.
(k) Office Order.

You can see the definitions, format etc from Manual of Secretariat Instructions from page 85.
Dear, how it links with technical writing????
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  #9  
Old Wednesday, October 31, 2012
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Originally Posted by azmatullah View Post
Dear, how it links with technical writing????
That format is adopted in official business.
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  #10  
Old Wednesday, October 31, 2012
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Very rightly advised by Xeric. The specimens are given in the Secretariat Manual, however, for practicing purposes and to get the real knowledge one may like to see the old letters/Memos/O.Ms as well as one can see some old Superintendent/P.S, who will guide one very well about the office procedures and the art of writing good letters/Memos. They can also show him/her the quality old letters/Memos written by good people so that one may get an idea of quality letters/Memos.

Ones sentences should be simple having brevity and clarity.

Further, one should not try to use alien language, many people get old letters and use the option of Shift +F7 /Thesarus, they see synonyms and just paste it without getting into the actual meaning/the usage of that word. One should avoid these things.
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