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Pms training duration & course contents
INTRODUCTION
Management and Professional Development Department was created on 12.07.2002 by upgrading Punjab Institute of Human Resource Development which was setup after amalgamation of following five training institutes:- i) Staff Training Institute, S&GA Department ii) Punjab Civil Services Academy, S&GA Department iii) Punjab Audit and Accounts Training Institute, Finance Department iv) Project Training Institute, Planning & Development Department v) Revenue Academy, Board of Revenue MAIN FUNCTIONS OF DEPARTMENT i) To impart training to the Government Servants ii) Training of Probationers of Provincial Management Service iii) To conduct Mandatory/Common Training Courses Compulsory for officers of the ex-PCS, ex-PSS and PMS cadre for their promotion from BS???18 to BS???19, BS???17 to BS???18 and for Tehsildars/Ministerial Staff for their promotion to BS-17 posts of PMS. Also to organize training courses mandatory for Naib Tehsildars / Ministerial Staff for promotion as Tehsildars. MAIN AREAS OF TRAINING i) Public Administration / Management ii) Public Finance iii) Government Functioning iv) Revenue Administration v) Information Technology/Computer Literacy vi) Project Planning & Implementation This department is also catering to the training needs of various projects like Punjab Rural Supports Programme (PRSP), Decentralized Supports Programme (DSP) etc. by providing them logistics and accommodation. The instant booklet has been prepared for the Probationers of PMS who are taking part in the 1st long course on ???Administration and Development??? designed for the newly selected officers of the Provincial Management Service. EIGHT MONTHS, TRAINING COURSE FOR OFFICERS OF PROVINCIAL MANAGEMENT SERVICE (P.M.S) GRADE-17 FACULTY MEMBERS 1. Mrs. Rashida Malik, Secretary M. A. (Psychology), University of Peshawar, Pakistan M. A. (Development Administration), Birmingham University, UK 2.Mr. Mahboob Alam Nutkani Additional Secretary M.A (Sociology), LL.B, M. Phil 3 Miss Riffat Sultana Senior Instructor (Development) M.A (Economics) 4.Mr. Muhammad Asif Senior Instructor (Planning) M.Sc. (Statistics) 5. Mr. Shakeel Ahmad Senior Instructor (Administration) MSc (Mathematics), Punjab University, Lahore 6.Mr. Zubair Waheed Senior Instructor (Management) M.Sc. (Honours) Agriculture-Agron 7. Ms. Sadaf Zafar Section Officer/Programme Officer M.A (Political Science) 8. Mr. Qadeer Ahmad Bajwa Section Officer/Instructor (Revenue) M.Sc. (Computer Science) 9. Mrs. Saeeda Rashid, Librarian, Master in Library Science, ` University of the Punjab 10. Mr. Muhammad Hanif, Administrative Officer, M.A. (English), Punjab University, Lahore. VISITING FACULTY S.# Name Service/BS Designation/Department GUEST SPEAKER ON MANAGEMENT & PUBLIC ADMINISTRATION 01. Mr. Safdar Javaid Syed DMG/BS-22 Senior Member Board of Revenue, Punjab 02. Kazi Afaq Hossain DMG/BS-20 Secretary to Govt. of the Punjab 03. Mr. Javaid Aslam DMG/BS-20 Secretary to Govt. of the Punjab 04. Mr. Muhammad Ahsan Raja DMG/BS-20 Secretary to Govt. of the Punjab 05. Mr. Nazir Saeed DMG/BS-20 Secretary to Govt. of the Punjab 06. Ch. Muhammad Azhar DMG/BS-20 Special Secretary Agriculture 07. Mr. Humayun Ihsan Principal Pakistan Law College 08. Dr. Abul Hassan Najmee Dean Punjab Law College 09. Mr. Khuda Bakhsh BS-21 Retired Secretary, Government of the Punjab 10. Ch. Akhtar Hussain Retd. Secretary / BS-20 Advocate, High Court 11. Mian Inam ul Haq Retd. Secretary / BS-20 Advocate, High Court. 12. Mr. Muhammad Sadiq BS ??? 20 Secretary (Regulations), Government of the Punjab 13. Mr. Muhammad Ahmad Bhatti Consultant Provincial Ombudsman, Punjab 14. Mr. Naeem Aslam D.G (Research) BS-21 Pakistan Administrative Staff College, Lahore. 15. Ch. Riaz Ahmad BS-20 Managing Director, Punjab Housing Foundation 16. Mr. Nawaz ul Haq Ex-Director / BS-19 NIPA, Lahore 17. Mr. Shahid Majeed Director / BS-19 NIPA, Lahore 18. Syed Hussain Haider Prof. of Mgt. University of Central Punjab 19. Mr. Tahir Malik Director / BS-19 WAPDA 20. Mr. Fareed Ahmad Tarar Director / BS-18 Accounts Service of Pakistan 21. Dr. Mehdi Hassan Generalist and Media Expert Chairman, Mass Communication Department, Punjab University 22. Mrs. Anjum Zia Professor Chairperson, Mass Communication Department, LCWU. 23. Dr. Zafar Iqbal Jadoon BS ??? 20 Chairman, Institute of Public Administrative, P.U. 24. Dr. A. R. Jaffery BS ??? 20 Ex-Dean, Institute of Public Administrative, Punjab University 25. Ch. Munawar Hussain Retd. Member Service Tribunal Consultant, S&GAD 26. Mr. Siddique Akbar Minhas Secretary / BS-19 Chief Minister Inspection Team 27. Mr. Waseem Raza Jafferi Deputy Secretary (Regulation) / BS-18 S&GAD 28. Mr. Aamir Saleem Lecturer British Council/LUMS, Lahore GUEST SPEAKER ON DEVOLUTION PLAN 01. Mr. Naguiblla Malik BS ??? 21 DMG Additional Chief Secretary 02. Mr. Shaigan Shareef Malik BS ??? 20 DMG Special Secretary Home / Prosecutor General, Government of the Punjab 03. Mr. Abid Saeed DMG/BS-20 Secretary to Government of the Punjab, Literacy Department 04. Mr. Sajid Yousafani Addl. Secretary BS-19 D.C.O, Sargodha 05. Lt. Col. (Retd.) Muhammad Shahbaz BS ??? 20 Director General, Local Government and Rural Development, Punjab, Lahore. GUEST SPEAKER ON FINANCIAL MANAGEMENT 01. Mr. Wazir Ahmad Qureshi Deputy Auditor General of Pakistan Accounts Service of Pakistan 02. Mr. Muhammad Jamil Bhatti, BS???20 Accounts Service of Pakistan 03. Dr. Shujat Ali DMG Officer (BS ??? 20), Project Director, Punjab Education Sectors, Reforms Programme, P&D Department 04. Mr. Iftikhar Ahmad BS-19 Accounts Service of Pakistan 05. Mr. Qasier Saleem BS???19 Government of the Punjab 06. Mr. Muhammad Zubair, BS ??? 19 Chief Inspector of Treasuries, Punjab, Lahore. 07. Dr. Salah Tahir Additional Secretary BS-18 Government of the Punjab 08. Mr. Asif Sohail BS-19 Director (Finance), Punjab Text Book Board, Lahore. 10. Mr. Rab Nawaz Khan Deputy Secretary BS -18 Finance Department 11. Mr. Muhammad Arshad Deputy Secretary (Budget )/ BS -18 Finance Department 12. Ch. Hashmat Ali BS ??? 18 Additional Secretary (Retired), Government of the Punjab PLANNING AND DEVELOPMENT 01. Mr. Muhammad Nawaz Khan BS???20 Senior Chief (ECA) (Retired), Planning & Development Deptt. Government of the Punjab 02. Rai Naimat Ali BS???20 Retired Joint Chief Economist, P&D Department 03. Malik Muhammad Sadiq BS???20 Senior Chief (Retd.), P & D Department 04. Dr. Ghias ul Haq BS-19 Chief Instructor, Civil Services Academy 05. Hafiz Masood Rasul BS-19 Addl. Secretary, C&W Department INFORMATION TECHNOLOGY 01. Mr. Nadir Aqueel Ansari D.M.G/BS-19 Additional Secretary, P&D Department 02. Mr. Shaukat Hayat Software Consultant Software Consultant 03. Mr. Muhammad Asghar Consultant Consultant in I.T. GUEST SPEAKER ON REVENUE ADMINISTRATION 01. Sardar Iqbal Mokal Retired Principal University Law College, Punjab University, Lahore. 02. Syed Meenochehar Retd. Secretary Provincial Civil Services 03. Mr. Zubair Masood Retd. Secretary Ex-Member Judicial, BOR. 04. Mr. Saeed Ahmad Ansari Advocate Supreme and High Court 05. Mr. Muhammad Siddique Kamayana Advocate of Supreme Court of Pakistan 07. Ch. Muhammad Khan Tehsildar (Retd) GUEST SPEAKER ON ISLAM AND ETHICS 01. Mr. Nadir Aqueel Ansari D.M.G/BS-19 Additional Secretary to Govt. of the Punjab 02. Mr. Muhammad Ali Religious Scholar Dar-ul-Quran 03. Dr. Khalid Zaheer Religious Scholar LUMS 04. Mr. Moiz Amjad Sheikh Religious Scholar Al ??? Mawarid OBJECTIVE This training programme of the Management and Professional Development Department (MPDD) is designed:
??Class room lectures ??Panel discussions
Module ??? I Public Sector Management 2 week Module ??? II Office Management 2 week Module ??? III Service Laws 2 week Module ??? IV Devolution Plan/Local Govt. Ordinance, 2000 2 week Module ??? V Financial Management 2 week Module ??? VI Planning and Development 2 week Module ??? VII Revenue Administration 4 week Module ??? VIII Islam and Ethics 1 week Module ??? IX Basic Information Technology 2 week Extension Lectures 1 week Study tour (1 + 1) 2 week Syndicate/Book Review/Report Writing 2 week Attachment 8 week Total 32 week ATTACHMENT Probationers of the PMS (BS-17) shall be attached for four weeks with the Section Officers in Civil Secretariat (out of which one week shall be allocated for Project Management (practical) with the P & D officials and for four weeks with Deputy District Officers (DDOs) in the District Governments. These Under Training Officers would thereby observe handling of files, correspondence, drafting, application of Rules and other functions in the Secretariat as well as District Governments. On conclusion of these attachments they shall be reported upon for the period and shall be asked to make presentation before the Group so that the diverse experience of different Departments and District Governments are shared with one another. EVALUATION The probationers would be evaluated scientifically and objectively to measure the extent to which they have realized the course objectives. Periodical and spot/quiz tests would be conducted. A written final examination would be held at the end of the Programme. Getting through the Final Examination would be mandatory for qualifying the course. Special emphasis shall be given on Revenue Part. The Probationers will be required to take examination on conclusion of Revenue component. This portion will be included in the Final Examination also to assess the conceptual clarity of the Revenue Laws and its application by the probationers. Case studies on Revenue matters shall constitute an integral part of Module and play an important role in Final Assessment of the probationers for qualifying the course. Evaluation would also include an assessment of their overall behaviour, class participation, presentation and expression. PRESENTATIONS/PUBLIC SPEAKING SKILLS Presentations and Public Speaking Skills shall form an integral part of the training programme. The probationers will be required to give presentations on Syndicates, Term/Research Papers, Book Reviews and other assignments. The trainee officers will also be asked to present the 10???minute review of each lecture given to them on daily basis. ASSESSMENT At the end of the programme, the performance of every probationer is assessed on the basis of the following criteria: a) Regularity, punctuality and quality of participation in academic work. b) Quality of participation in discussions during lecture session, presentations, book reviews, visits / tours. c) Performance in the departmental examinations, assignments and spot tests. d) General conduct, behaviour and discipline. AWARD FOR PROBATIONERS The Department confers awards in recognition of the performance of Probationers in five areas. These awards are announced on the Final passing out of the batch of Section Officers (Probationers). The Awards and the underlying criteria are indicated below. The assessment of the department, in respect of the awards is final. AWARDS FOR THE BEST SYNDICATE GROUP This award shall be awarded on the following basis: 1. Evaluation of participation in syndicate discussion ??? judged by the Syndicate In-charge. 2. Evaluation of the written report by the Faculty Members. 3. Evaluation of the presentation before the class ??? judged by notified Faculty Members. This includes content, language, expression, confidence, precision and logical flow during the presentation. 4. Evaluation of the query handling during the presentation. AWARD FOR THE BEST DISCIPLINE AND PUNCTUALITY This award shall be based on the following: 1. Attendance ??? number of days of absence / leave etc. (to be ascertained from record). 2. Punctuality ??? frequency of late attendance (to be ascertained from record). 3. Conduct ??? in class (which includes general behaviour, observance of seating plan etc.), behaviour with colleagues and with the faculty members. 4. Observance of dress code. 5. Observance of other instructions issued from time to time. AWARD FOR THE BEST PERFORMANCE This award shall be based on the following: 1. Overall participation in different games. 2. Position in different games. 3. Points will be awarded on different positions and the participants who get maximum points will get this award. AWARDS FOR THE BEST ACADEMIC PERFORMANCE These awards will be given to the participants who secure first three positions in academics. DISCIPLINE AND CONDUCT 1. The probationers are required to abide by the code of conduct as laid down in the relevant rules framed by the Government and the instructions issued in this regard from time to time by the department. In addition, all rules, regulations and procedures given in this handbook must be strictly followed. 2. Probationers are required to be present in all academic, social and sports activities during the programme. Absence from any of these activities without valid reasons attracts disciplinary action. 3. Probationers are expected to show due courtesy to the permanent and the visiting faculty, their colleagues and the staff serving at the Department. 4. Punctuality in all appointments, engagements and programmes is to be strictly observed. Probationers must be present in the lecture room before the commencement of each session. Late comers in the class will be marked absent for the whole session. 5. Courteous behaviour is expected during all training activities both inside and outside the class room. Probationers are expected to show tolerance to different views and are also expected to be circumspect in the expression of their opinion. 6. Smoking is not permitted in the class room, computer lab and other areas notified as non-smoking areas from time to time. 7. Probationers shall take the seats allotted to them in the each term. 8. Prompt and punctual completion of assignments is essential. Marks are liable to be deducted for delayed submission. 9. Probationers are not allowed to receive visitors or messages, or to receive or make telephone calls, during working hours. No lecture may be missed except in an emergency. DRESS CODE The participants shall observe ???DRESS CODE??? in line with the traditions of training institutions as given below:- a) Dress Pants, Dress Shirt with necktie and black shoes with laces Or b) White ???Shalwar Qameez??? with Black Waist Coat and black shoes with laces. COURSE OUTLINES Module 1: Public Sector Management Two week Management 1. Analysis of Management Functions 2. Management ??? Best Practices 3. Decision Making 4. Total Quality Management (T.Q.M.) 5. Leadership and Motivation 6. Interpersonal Skills 7. Stress Management 8. Human Resource Management 9. Kaizen Management 10. Change Management 11. Time and Workload Management Government Functioning 1. Public Administration ??? Ideas and Issues 2. Public Administration in Islam 3. Administration in Developed and Developing Countries 4. Dynamics of Administration in Pakistan 5. Public Policy ??? Formulation and Implementation 6. Policy Analysis 7. Public Service 8. Accountability in Public Services 9. Bureaucracy in Democratic Society 10. Political Administration (How to deal with the Executive, Legislatures, Courts/Ombudsman/Press/Public/People Assignments 1. Participants would be asked to write summaries of the articles/chapters on management and public administration selected by the Course Coordinator for this purpose 2. Participants will be asked to write summaries of the important lectures of this module 3. Books on management and public administration would be selected from Library and participants will be asked to read this books carefully and write book reviews. Module 2: Office Management Two Week Units 1. Office Management ??? Theoretical Perspective 2. Punjab Government Institutional Framework 3. Secretariat Instructions / Working 4. Filing System 5. Noting, Drafting and Correspondence Detailed Outline: Unit 1: Office Management and Office Procedure 1. Office Management ??? scope and activities 2. Office Procedure ??? its significance in Government Business Unit 2: Punjab Government: Institutional Framework 1. Punjab Government Organizational Design 2. Coordination between Administrative Departments and Attached Departments/Autonomous Bodies 3. Role and Functioning of Government Departments (Education, Health, Home and Agriculture Departments) Devolved and Non-Devolved Unit 3: Secretariat Instructions / Working 1. Definitions 2. Duties and Functions of Secretary, Additional Secretary & Deputy Secretary 3. Duties and Functions of Section Officers/Deputy District Officer 4. Duties and Functions of Staff 5. Disposal of Business 6. Appointments, Transfers, Postings, Promotions and Discipline 7. Publication of Papers, Publicity Measures and Circulation of Decisions 8. Checks on Delays and Submission of Periodical Reports 9. Conduct of Cases in Courts 10. Punctuality in Attendance and Unauthorized Absence 11. Handling of Official Papers 12. Functions of Receipt and Issue Branch 13. Treatment of Papers Received in a Section 14. Typing and Dispatch 15. Time Limits for Disposal of Cases 16. Appendix and Annexes 17. Interpretation of Laws 18. Litigation Procedures/Processes Unit 4: Filing System 1. Allocating Subjects and Numbers 2. Parts of File 3. Classification of Files 4. Weeding Out and Distribution of Old Record 5. Record Management Unit 5: Noting, Drafting and Correspondence Noting 1. Significance of Note Part 2. Noting in the Secretariat 3. Maintenance of Note Part 4. Referencing in the Note Part Drafting 1. Draft for Approval (DFA) 2. Forms of Communication i) Official Letter ii) D.O. Letter iii) U.O. iv) Memorandum v) Telex, Telegram and TP Message vi) Notifications, Orders and Endorsements 3. Referencing Among Government Departments 4. Dictation Skills 5. Correction and Amendment of Drafts 6. Minutes Writing 7. Preparation of Agenda and Working Papers for Meeting 8. Audit Paragraphs and Annotated Statements 9. Noting, Drafting on Establishment Matters (Exercises) 10. Summary Writing Note: Four case studies on establishment matters shall be prepared and conducted by the faculty members Module 3: Service Laws Two Week Units 1. Constitution 2. Punjab Government Rules of Business, 1974 3. Administrative Rules and Policies Unit 1: Constitution of Islamic Republic of Pakistan ??? 1973 1. Selected Parts of Constitution of Pakistan 2. Role of Executive, Legislature and Judiciary Unit 2: Punjab Government Rules of Business 1974 1. Allocation of Business and Organization of Departments 2. Functions of Chief Minister, Ministers, Advisors and Parliamentary Secretaries 3. Functions and Powers of the Chief Secretary and the Secretaries 4. General Procedure for Disposal of Business 5. Orders, Instruments, Agreements and Contracts 6. References to the Chief Minister and Governor 7. Consultation among Departments 8. Cabinet procedures 9. Rules of Business: Schedules I, II, III, IV, V, VI and VII Unit 3: ADMINISTRATIVE RULES AND POLICIES 1. Civil Service Rules (CSR) Part ??? I, Vol. ??? I) 2. General Clauses Act 3. Punjab Civil Servant Act, 1974 4. Punjab Civil Servants (Appointments & Conditions of Service) Rules 5. Punjab Removal from Service (Special Powers) Ordinance 2000 6. Punjab Civil Servants (Efficiency and Discipline) Rules, 1999 7. Revised Leave Rules 1981 8. Annual Confidential Reports 9. Recruitment Policy of Punjab Government 10. Transfer Policy 11. Deputation Policy 12. Educational Policy 13. Health Policy 14. Conduct Rules 1966 15. Delegation of Powers under the Administrative Rules 16. National Accountability Bureau (NAB) Ordinance Module 4: DEVOLUTION PLAN/LOCAL GOVERNMENT ORDINANCE, 2001 Two Week 1. Devolution Plan 2. Post Devolution Set-up 3. Structure and functions of Local Governments - District Government - Tehsil Government - Union Government 4. Punjab Local Government Ordinance, 2001 5. District Governments Rules of Business 6. Role of Administrative Departments in Post - Devolution Set-up 7. Linkages between different tiers of Provincial Government and District Governments 8. Role of National Reconstruction Bureau 9. Past ??? Local Government Systems ??? Historical Perspective 10. Relationship between Legislature (Federal, Provincial) and Local Representatives HOSTEL REGULATIONS ??The regulations are subject to change by the Department and shall be applicable to all officers availing boarding and lodging facility. ??In case of any station leave on weekend, prior sanction of Warden will be obtained. ??Probationers are not allowed to stay the night out on working days without the prior written permission of the Warden. Names of probationers who have spent the night out of the premises without obtaining permission will be notified to the Competent Authority for necessary action. ??Probationers shall park their vehicles, including motorcycles, in the designated areas. ??Serving of meals in rooms is not allowed. ??The use of cooking appliances in hostel rooms is not allowed. ??All probationers are required to ensure that the peace and quite of the hostel is not disturbed in any manner. ??The proper use of fixtures, fittings and furniture in the hostel rooms and the lounge is the responsibility of the boarders who may be required to make good any damage caused by them during their stay in the hostel. ??The boarders shall be responsible for the safe custody of their valuables. No responsibility will be taken by the MPDD Administration for the loss of any valuables. ??The gate of the hostel shall be closed at 110 p.m. Boarders entering the hostel after this time shall be required to make an entry in a register with the guard on duty. The names of such late-comers with vehicle number if any, shall be submitted to the Warden next morning. All residents are advised to stay in their own rooms after midnight. ??Entry of a female visitor to a male officer / boarder or of a male visitor to a female officer / boarder is not allowed. ??All visitors to the boarders shall be allowed only in the lounge / sitting room up-till 10.00 p.m. ??Room rent / other hostel dues shall be collected on weekly basis. ??Any violation of the hostel regulations shall lead to the cancellation of hostel facilities forthwith LIBRARY INSTRUCTIONS FOR ISSUE AND RETURN OF BOOKS The participants can borrow books from the library. They can borrow only two books at a time for the duration of fifteen days. However, on expiry of this period books can be re-issued twice, provided the books are physically produced before the librarian at the time of re-issue. In case of default, a fine of Rs.2.00 shall be imposed per day and after a default of fifteen days the matter can be referred to the competent authority for disciplinary action. In case of loss of a book, the borrower shall either provide replacement or shall pay the cost of replacement as decided by the competent authority. In case the book material is not available in the market, the person responsible would pay double the historic price (recorded purchase price) of the book/material. The participants shall not be granted certificate of completion of training and shall not be relieved until an NOC is obtained from the Librarian. LEAVE PROCEDURE 1. Leave of any kind, including station leave or short leave, shall be availed of by the probationers only after it has been sanctioned in writing by the competent authority. 2. A mere submission of a leave application shall not entitle the applicant to avail the leave asked for. Absence without authorized leave shall attract disciplinary action. PENALTIES FOR UNAUTHORIZED ABSENCE Absence from any course activity shall attract penalties unless such absence has been authorized by the competent authority. In case of unauthorized absence, probationers will be required to explain their absence in writing to Course Coordinator within 24 hours of the absence on the receipt of Memo, and if the explanation is found valid, the absence will be condoned. In all other cases absence shall be treated as unauthorized and will attract penalties as determined by the competent authority. Source : http://pportal.punjab.gov.pk/portal/...e/default.psml |
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